Litigation Hold and Do Not Destroy Document Letters
From MN Bench Book - Trial Procedures & Practices for Judges
Litigation Hold & Do Not Destroy Document Letters
It is the responsibility of the parties to make sure that once a potential for litigation has arisen, any documents relating to the potential litigation should be preserved.
Litigation hold is a requirement that a company or party preserve all data that may relate to a legal action involving the company or party. This requirement ensures that the data in question will be available for the discovery process once litigation begins.
A party must preserve documents when the party learns of pending or imminent litigation, or when litigation is reasonably anticipated. In today’s world of electronically stored information this often means removing and imaging hard drives and servers.
Failure to properly preserve documents could lead to sanctions for spoliation at a later point in the litigation. While it is the responsibility of the parties to preserve documents, the Court should inform the parties that failure to comply with this responsibility may have significant consequences.